Job Introduction
Landmarc Support Services are looking for an Administrator to join the team where you will be supporting our thriving facilities management business by providing an exceptional administration service.
Main Responsibility
Primary duties
- To ensure that the Training Estate Facilities are fit for purpose in accordance with the allocation and ensure compliance e.g.
- data capture and input
- work orders processing
- fee earning and third party income
- fleet vehicles
- scanning and filing
- produce and coordinate reports
- mail services
- housekeeping
- auditing records
- using office equipment
- diary management,
- note-taking at meetings
- typing
- stationary managing
- purchase orders
- petty cash
- answering incoming telephone calls
- where required, reception duties.
- To use a variety of office equipment and technology as required including both PC and tablets, paper-based systems, multi media centre, laminators, etc, using bespoke software and web-based information systems.
- To liaise with all stakeholders to ensure effective contract delivery e.g. the Employers representatives regarding added value administration, wider training estate users including the general public, other contractors regarding site usage.
Secondary duties
- To ensure that the Training Estate Facilities are fit for purpose in compliance e.g. office equipment testing and calibrating, Operations room procedures, safety communications, responding to operational calls, maintaining safe place, surveillance, maintaining public rights of way, access control, data capture and input, work orders processing.
- To administer all unit publications (such as Air Publications), recording all issue on loan cards, record and progress publication demands, issue amendments upon receipt and circulate newsletters and magazines upon receipt.
- To ensure that the Training Estate Facilities adhere to safe systems of work e.g. reporting defects, report and deal with unauthorised persons on the Training Area Estate.
- To support the efficient processing of bids for training facilities and activities on the Bidding and Allocation Management System (BAMS), including related booking enquiries.
- Working on other sites with travel where required.
The Ideal Candidate
What you know
- Ability to operate office equipment effectively
- Computer literate and able to use Microsoft Word to a high standard
- A good level of numeracy and literacy gained through a Level 2 qualification such as a G.C.S.E. grade A-C or equivalent and proven experience
- Experience of communicating with stakeholders
What you can do
- Office and administration skills
- Demonstrate proven track record of achieving objectives to set standards
- Ability to follow processes within time constraints
- Ability to use bespoke and off the shelf software packages
Package Description
Landmarc will provide you with a competitive salary; in addition to this, we also offer the following main benefits, amongst many others:
Pension
Landmarc offers all employees an opportunity to join our company stakeholder pension scheme, whereby the company will contribute up to 8% of the employee’s salary.
Holiday
Employees are entitled to 25 days’ pro rata during each year of employment plus public holidays. Three extra discretionary days added to our annual leave allowances at Christmas.
Annual leave allowance will increase in recognition of your continued service.
Holiday purchase – purchase up to 10 more days’ holiday to use throughout the year.
Other benefits
Edenred – employee savings scheme
Annual salary review, in consultation with the recognised Trade Unions
Life assurance insured for three times your annual salary, to help the loved ones.
Reimbursement of professional fees and on-going training
Family friendly policy
Sick pay
About the Company
Landmarc provides the support services that enable Armed Forces from around the world to prepare for frontline military operations across the UK Defence Training Estate (DTE). This includes maintaining and delivering safe and sustainable infrastructure, managing and operating training areas and ranges and delivering multi-million pound projects to improve vital training assets.
By joining Landmarc you will be supporting our vision to provide the best training experience we can for our Armed Forces. We are the first and only Special Purpose Vehicle to be contracted by the Ministry of Defence (MOD) as their Industry Partner on the UK Defence Training Estate and the only company that is solely dedicated to the UK DTE, delivering essential support services since 2003.